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Download Copyright Release Form (pdf, 8kb)
Guidelines for Authors
Congratulations! Your paper has been selected for presentation and for inclusion in the proceedings of the 2003 International Conference on Ecology and Transportation.
The published proceedings of technical papers and poster presentations remains the single, most comprehensive source of current research applications and best practices in the transportation and ecology field.
The proceedings is published on the Web, CD-ROM, and in print. In addition, your project information, if appropriate, will be added to the Wildlife Ecology and Transportation Research Database, a keyword-searchable, online database, which contains current published literature and web sites on wildlife and fisheries topics of interest to transportation professionals. The database is administered by the Center for Transportation and the Environment, North Carolina State University.
Please carefully follow the guidelines below to prepare your paper(s) for publication. These guidelines are designed to help your manuscript move swiftly and efficiently through the editing and production stages. A complimentary copy of the printed proceedings and CD-ROM will be forwarded to you within six months of the conference date. The web proceedings will be accessible from the conference website. Thank you for your cooperation.
Paper Due Date: No later than September 5, 2003*
SUBMISSION REQUIREMENTS
The package containing the final paper should contain:
- One copy of the complete manuscript, printed on 8.5x11 white paper, single-sided, single-spaced, with double spaces between paragraphs, and including a one-page abstract, and a brief biographical sketch of the author(s) not to exceed one-half page in length. Provide margins of one inch on all sides. Number each page beginning with the abstract page. Papers should not exceed 25 pages in length. A brief biographical sketch should appear at the end of the text of the document, preceding the list of references, etc.
- A PC-formatted labeled disk or CD-ROM containing the complete file in MS Word (.DOC). Tables, charts, and figures should be incorporated into Word document, and formatted to flow "in line with" text. Table references should appear at the top of each table. Figures captions should appear at the bottom of each figure.
- Signed COPYRIGHT RELEASE form
Note: Please be sure to use stand-alone graphics that are considered print quality (i.e., high resolution photos and image files between 300 and 600 dpi). TIF, EPS, JPG, and GIF formats are acceptable. Desktop publishing features that require text or image files to be generated or linked (e.g., end notes, subdocuments, etc.) cannot be accepted because these functions conflict with typesetting codes.
STYLE SPECIFICATIONS
The following stylistic elements are required:
- Fonts. Acceptable fonts are Arial, Helvetica and Times New Roman. (Please mark clearly in red on your hard copies any diacritical marks or special characters that your word processing software cannot accommodate.)
- Automatic Hyphenation. Please turn off the automatic hyphenation feature on your word processing software.
- Paragraph Formatting. Single-space text within and double-space between paragraphs. Use left justification and ragged right on your text.
- Headers and Footers. Do not place text in the headers and footers, although simple page numbering in each page footer is acceptable.
- Headings. The use of headings and subheadings is encouraged; however, no more than four levels should be used. All headings should be set flush left on a separate line, except for level four, as follows:
LEVEL ONE: all caps, bold type, flush left
Level Two: initial cap, bold type, flush left
Level Three: initial cap, italic type, flush left
Level Four: initial cap, italic type, followed by a period and two spaces, and run into the text.
- Tables. Tables provide a useful means of presenting large amounts of detailed information in a short space. Tables should supplement, not duplicate, information given in the text or illustrations. Format tables to flow "in line with" text. Tables are numbered (use Arabic numerals) in the order in which they appear and include a title at the top of the table, for example:
Table 14
Investment in Automobiles Since 1900
- Illustrations. Illustrations include line drawings, photographs, charts, graphs, and maps. Illustrations should be placed as close as possible to the first text reference to it, or after that point, but not before it. Illustrations should be numbered and text references to them should be by numbers, for example: "figure 1 shows . . .," "see figure 2," "(fig. 3)." Format illustration to flow "in line with" text. Figure numbers and their related captions or legends should be centered and placed directly below the illustration, for example:
Fig. 1. Idealized random distribution curve
- Footnotes and Endnotes. Do not use footnotes and endnotes. Cite all information within the text.
- References. A list of references is required for documents cited in the text. Within the text, provide the author's last name and date of publication within parentheses, for example (Smith 1978), keyed to a list of references provided at the end of the paper. The list should be arranged alphabetically by author's last name and include standard bibliographic data. Bibliographies and appendicies may also be included in the order that follows, according to the guidelines provided.
- Bibliographies. Bibliographies should be provided if documents are used as background materials in the preparation of your manuscript, but are not specifically cited in the text. A bibliography may also be used to list documents that supplement the information given in the text.
- Appendixes. Appendixes are used to present material that supplements the information given in the text, but that cannot be conveniently inserted in the text. Appendixes should not be used to present information that is crucial to understanding the subject matter; this information should appear in the body of the manuscript. Please letter and title each appendix, for example:
APPENDIX A
SURVEY QUESTIONNAIRE
Note: The Chicago Manual of Style, 14th edition, is the selected style manual for ICOET 2003 proceedings and will be followed for all matters relating to grammar, punctuation, spelling, capitalization, use of numbers, equations, quotations, illustrations, tables, abbreviations, and formats for references, bibliographies, and appendices.
COPYRIGHT PERMISSION & ACKNOWLEDGMENTS
Material published by the U.S. government is not usually copyrighted and, if not, does not require permission unless it credits a previously copyrighted source. A typical acknowledgment should read: "Reprinted with permission from [Reference 32. Copyright 1983 American Institute of Physics]." For a figure or photograph, the acknowledgment should read: "Photo (or graphic) courtesy of [Arizona DOT]." For a table, reprinted without change, the acknowledgment should read: "Source: [Houston METRO]."
All authors of the ICOET 2003 proceedings are required to sign a COPYRIGHT RELEASE form, acknowledging the above. Failure to do so may result in rejection of paper for publication. (For government employees, we still need your signed form, although you may note on the form that your material is not subject to copyright.)
FOR MORE INFORMATION
Contact:
Katie McDermott, CTE technology transfer director
919-515-8034
kpm@unity.ncsu.edu
U.S. Mail address:
Attn: ICOET 2003 Proceedings
c/o Center for Transportation and the Environment
North Carolina State University
Box 8601
Raleigh, NC 27695-8601
Express Courier Address:
Attn: ICOET 2003 Proceedings
c/o Center for Transportation and the Environment
NCSU Centennial Campus
909 Capability Drive, Suite 3616
Raleigh, NC 27606
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