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Guidelines for Exhibitors
Welcome as an exhibitor to the ICOET 2003 program! Please review the following guidelines to assist you in preparing and shipping your exhibit.
Set Up and Break Down Times
The exhibition area will open at 6:00 p.m. on Monday, August 25, coinciding with the conference welcome reception. You can set up your exhibit beginning at 12:00 p.m. on Monday. You will be notified of your exhibit space assignment at conference registration/check-in. All exhibit spaces are equipped with a 6- to 8-foot skirted table, two chairs, and a waste basket. If you need any additional equipment, please notify Linda Collier by email or phone (919-515-7990). Set up for all exhibits must be complete by 5:00 p.m. on Monday.
Exhibits can remain on display through the week, but must be taken down and cleared from the exhibit area by no later than noon on Friday, August 29.
Shipping and Receiving
Exhibitors are responsible for any shipping and handling charges related to their display materials. Packages must be sent to Lake Placid Resort with shipping charges PREPAID. Collect shipments cannot be accepted. Shipments must arrive no more than 5 days ahead of the conference start date (Aug. 24).
Items being shipped should be addressed as follows:
Lake Placid Resort
Group Name: ICOET 2003 Exhibit
Hold For: _________________ (Hotel Guest)
Attn: Darcy Dangremond, Convention Services Manager
(Insert your arrival date - departure date)
One Olympic Drive
Lake Placid, NY 12946
PLEASE NOTE that if your shipment weighs more than 60 lbs., you must notify the Lake Placid resort of its arrival at least one week in advance, and you must ensure that when shipped it arrives between the hours of 8:00 a.m. and 3:00 p.m. If you require assistance from the resort staff to move your exhibit materials, a $50 handling fee may apply.
To check on the arrival of your shipments, or for any questions about the resort, call Darcy Dangremond, Convention Services Manager, at 1-518-523-2556 ext. 451. Shipments originating from countries other than the US must be cleared through customs. Please call the Official Customs Broker for additional information. Please note that it is the exhibitor's responsibility to assure clearance through customs. Shipments will be delivered to your conference meeting space by Convention Services (x451).
Limits and Liability
All materials handled by Lake Placid Resort Services are subject to their Limits & Liability.
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