August 24–29, 2003
"Making Connections"

Download Copyright Release Form (pdf, 8kb)

Guidelines for Presenters

Congratulations! Your abstract has been selected for presentation at the 2003 International Conference on Ecology and Transportation. Your first step should be to pre-register for the conference (using the printed form or online form) and indicate your preferred format for receiving your complimentary copy of the final published proceedings.

Please review the following guidelines to assist you in preparing your presentation(s) for the technical session and/or poster session.

For more information, contact:
Katie McDermott, CTE technology transfer director
(919) 515-8034
kpm@unity.ncsu.edu

Katie will be your start-to-finish point of contact for any questions you may have regarding your formal presentation and/or use of audiovisuals. Thank you for your cooperation.

NOTE: All ICOET 2003 technical and poster session presenters using audiovisuals and/or submitting a formal paper for inclusion in the proceedings must sign a COPYRIGHT RELEASE form and mailed.

MAIL TO:
U.S. Mailing Address:
ICOET 2003 Proceedings
c/o Center for Transportation and the Environment
North Carolina State University, Box 8601
Raleigh, NC 27695-8601

Express Courier Address:
ICOET 2003 Proceedings
c/o Center for Transportation and the Environment
NCSU Centennial Campus
909 Capability Drive, Suite 3614D
Raleigh, NC 27606

TECHNICAL SESSION

Overview

All technical sessions are listed in the preliminary program. In general, presenters are asked to make 15-minute presentations, and allow an additional five minutes for questions and answers. Each technical session is being moderated either by a member of the ICOET 2003 planning committee or by a representative of the host state agency, New York State DOT. The moderator of each session is listed in the preliminary program. The moderator will contact his/her session presenters by July 18-25, 2003, to discuss logistics and other items. At that time, please inform him/her of any changes needed to your presentation(s) listing(s), including your name, the title of your paper, etc.

Submission Requirements

Technical session presenters are required to pre-register for the conference and to submit the following:

• A paper for publication in the final proceedings (see Guidelines for Authors).
• A brief biographical sketch (no more than one-half page).
• An electronic copy of your PowerPoint presentation (if applicable).
• Signed copyright release form, indicating we have your permission to include your materials in the conference, the published proceedings, and all other printed and electronic documentation generated from the ICOET 2003 program.

Use of Audiovisuals

Technical session presenters will have access to an overhead projector, 35mm slide projector, and video projector with a Windows 2000 PC laptop in a speaker-ready room for reviewing audiovisuals. The same equipment will also be provided in each session room.

• If you are using 35 mm slides, bring them in their own carousel.
• If you are using overhead transparencies, bring your own transparencies.
• If you are using PowerPoint, send an electronic copy of your presentation to:
  
  Katie McDermott kpm@unity.ncsu.edu
  919-515-8034
  
  No later than Friday, August 15 to be preloaded on CTE's laptops, and bring to the conference a backup version of your presentation on CD-ROM or 3.5" disk (no RW CDs or zip disk, please). Please adhere to the following guidelines for PPT presentations:
• Plan on preparing one slide per minute of presentation. In other words, since your presentation time allotment is 15 minutes, you should prepare approximately 15 PPT slides.
• Make sure any high-resolution photos or graphics that you plan to incorporate into your PPT file are formatted for computer screen resolution, not print resolution. Please minimize use of animations; PPT files should not exceed 10 megabytes (that's 10,234 KB) in size; and make sure your text contrasts effectively with the background and that the point size is not smaller than 22 point type! Make sure your PPT slides can be viewed by a large audience (~200-500 people).
• Please note: CTE will not provide handouts of presentations at the conference, as the electronic version of the presentations will be made available for download from the Web site shortly after the conference. If you would like to provide handouts of your presentation to the audience, you will need to either bring them with you or have them copied at the Lake Placid Resort at your own expense.