Guidelines for Authors
Congratulations! Your paper has been selected for presentation
and for inclusion in the proceedings of the 2007 International
Conference on Ecology and Transportation.
The published proceedings of technical papers and poster presentations remains the single most comprehensive source of current research applications and best practices in the transportation and ecology field.
The proceedings is published on the Web, CD-ROM, and in print.
In addition, your project information, if appropriate, will
be added to the Wildlife
Ecology and Transportation Research Database, a keyword-searchable
online database, which contains current published literature
and web sites on topics of interest to transportation professionals.
Please carefully follow the guidelines below to prepare your paper(s) for publication. These guidelines are designed to help your manuscript move swiftly and efficiently through the editing and production stages. A complimentary CD-ROM copy of the proceedings will be forwarded to you within six months of the conference date (a print version can be ordered for $25). The web proceedings will be accessible from the conference Web site. Thank you for your cooperation.
**Paper Due Date: No later than April 20, 2007**
SUBMISSION REQUIREMENTS
The package containing the final paper should contain:
- One hard copy of the complete manuscript, printed on 8.5"
X 11" white paper, single-sided, single-spaced, with double
spaces between paragraphs, including a one-page abstract.
Provide margins of one inch on all sides. Number each
page beginning with the abstract page. Complete contact
information for the primary author and co-authors must
appear following the title. A brief biographical sketch
of the author(s) should appear at the end of the text
of the document, not to exceed one-half page in length,
and preceding the list of references. Papers should not exceed 25 pages in length.
- A PC-formatted labeled disk or CD-ROM containing the
complete file in MS Word (.doc) format. Tables, charts,
and figures should be incorporated into Word document,
and formatted to flow "in line" with text. Table references
should appear at the top of each table. Figures captions
should appear at the bottom of each figure.*
- Signed
COPYRIGHT
RELEASE (pdf, 11kb) form
*If you prefer to upload your MS Word document file and related image files to CTE's FTP server, CTE can provide you with instructions for doing so. Please contact Katie McDermott for more information. A hard copy is still requested, however, as this provides an important visual reference for editorial and layout purposes.
Note: Please be sure to use stand-alone graphics (i.e., not embedded within the Word document) that are considered print quality (i.e., high resolution photos and image files at least 300 dpi). TIF, EPS, JPG, and GIF formats are acceptable. Desktop publishing features that require text or image files to be generated or linked (e.g., end notes, subdocuments, &c.) cannot be accepted because these functions conflict with typesetting codes.
STYLE SPECIFICATIONS
The following stylistic elements are required and necessary.
Please note that the ICOET proceedings is printed as a black
& white (B&W) document; therefore, photographs, maps,
or graphics of any kind must be print legible in B&W or
grayscale format.
- Fonts. Acceptable fonts are Arial, Helvetica and Times New Roman. (Please mark clearly in red on your hard copies any diacritical marks or special characters that your word processing software cannot accommodate.)
- Automatic Hyphenation. Please turn off the automatic hyphenation feature on your word processing software.
- Paragraph Formatting. Single-space text within and double-space between paragraphs. Use left justification and ragged right on your text.
- Headers and Footers. Do not place text in the headers and footers, although simple page numbering in each page footer is acceptable.
- Headings. The use of headings and subheadings is encouraged; however, no more than four levels should be used. All headings should be set flush left on a separate line, except for level four, as follows:
LEVEL ONE: all caps, bold type, flush left
Level Two: initial cap, bold type, flush left
Level Three: initial cap, italic type, flush left
Level Four: initial cap, italic type, followed by a period and two spaces, and run into the text.
- Tables. (Must be legible in B&W
only.) Tables provide a useful means of presenting large
amounts of detailed information in a short space. Tables
should supplement, not duplicate, information given in
the text or illustrations. Format tables to flow "in line"
with text. Tables are numbered (use Arabic numerals) in
the order in which they appear and include a title at
the top of the table, for example:
Table 14.
Investment in Automobiles Since 1900
- Figures/Illustrations. (Must be legible
in B&W only.) Figures/illustrations include line drawings,
photographs, charts, graphs, and maps. Illustrations should
be placed as close as possible to the first text reference
to it, or after that point, but not before it. Illustrations
should be numbered and text references to them should
be by numbers, for example: "figure 1 shows . . .," "see
figure 2," "(fig. 3)." Format illustration to flow "in
line" with text. Figure numbers and their related captions
or legends should be centered and placed directly below
the illustration, for example:
Fig. 1. Idealized random distribution curve
- Footnotes and Endnotes. Do not use footnotes and endnotes. Cite all information within the text.
- References. A list of references is required for documents cited in the text. Within the text, provide the author's last name and date of publication within parentheses, for example (Smith 1978), keyed to a list of references provided at the end of the paper. The list should be arranged alphabetically by author's last name and include standard bibliographic data. Bibliographies and appendices may also be included in the order that follows, according to the guidelines provided.
- Bibliographies. Bibliographies should be provided if documents are used as background materials in the preparation of your manuscript, but are not specifically cited in the text. A bibliography may also be used to list documents that supplement the information given in the text.
- Appendices. Appendices are used to present material that supplements the information given in the text, but that cannot be conveniently inserted in the text. Appendices should not be used to present information that is crucial to understanding the subject matter; this information should appear in the body of the manuscript. Please letter and title each appendix, for example:
APPENDIX A
SURVEY QUESTIONNAIRE
Note: The Chicago Manual of Style (14th edition) is the selected style manual for ICOET 2007 proceedings and will be followed for all matters relating to grammar, punctuation, spelling, capitalization, use of numbers, equations, quotations, illustrations, tables, abbreviations, and formats for references, bibliographies, and appendices.
COPYRIGHT PERMISSION & ACKNOWLEDGMENTS
To reproduce any copyrighted materials (e.g., photographs, tables, figures, charts, etc.), written authorization must be obtained from the owner of the original copyright. It is the responsibility of the author to secure this permission. Permission is not needed for brief quotations (50 words or fewer) when the quotation is properly referenced. Permission must be obtained for longer quotations.
Material published by the U.S. government is not usually copyrighted and, if not, does not require permission unless it credits a previously copyrighted source. A typical acknowledgment should read:
"Reprinted with permission from [Reference 32. Copyright 1983 American Institute of Physics]."
For a figure or photograph, the acknowledgment should read:
"Photo (or graphic) courtesy of [Arizona DOT]."
For a table, reprinted without change, the acknowledgment should read:
"Source: [Houston METRO]."
All authors of the ICOET 2007 proceedings are required
to sign a
COPYRIGHT
RELEASE (pdf, 11kb) form, acknowledging the
above. Failure to do so may result in rejection of your
paper for publication. (For government employees, we still
need your signed form, although you may note on the form
that your material is not subject to copyright.)
FOR MORE INFORMATION
Contact:
Katie McDermott, Technology Transfer Director
(919) 515-8034
kpm@unity.ncsu.edu
MAIL TO
U.S. Mail address:
Attn: ICOET 2007 Proceedings
c/o Center for Transportation and the Environment
North Carolina State University, Box 8601
Raleigh, NC 27695-8601
Express Courier Address:
Attn: ICOET 2007 Proceedings
c/o Center for Transportation and the Environment
NCSU Centennial Campus
909 Capability Drive, Suite 3616
Raleigh, NC 27606
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